Work & Projects

Managing work across disconnected tools is one of the most common productivity drains in modern teams. Tasks pile up without clear owners, project budgets drift out of sync with actual hours, and calendar invites live in a different universe than the deadlines inside your project management system. The Work & Projects category in TeamGrid was built to eliminate exactly that fragmentation — by making Tasks, Projects, Planning, and Calendar share the same underlying data.

Tasks is the execution layer — where daily work gets done. Three views adapt to different workflows: the Dashboard gives every team member a personal command center with KPI cards, a 7-day weekly planner, and AI-generated insights about their own workload. The Kanban Board organizes work by assignee with WIP limits and drag-and-drop prioritization. The Table view gives managers a sortable, filterable overview of every open item across the workspace. Every task opens into a rich 7-tab detail view — covering AI-powered checklists, @mention comments, file attachments, a live time tracker with billable flags, dependency chains, and a full activity log — without ever switching apps.

Projects is the structural layer. With seven views per project (Dashboard, Kanban, Task List, Budget, Journal, Files, Notes) and four billing models — Time & Material, Fixed Price, Retainer, and Non-billable — it is the most complete project management system for agencies, consultancies, and service teams. A 7-tier rate resolution engine prices every time entry automatically and updates project budgets in real time. Milestone tracking, team member management, and per-project budget breakdowns turn every project into a self-contained hub rather than a disconnected folder.

Planning is the capacity layer — the one teams usually discover they need after the first overloaded sprint. Two Gantt perspectives show the same data from different angles: the Projects View maps every task as a timeline bar with milestone diamonds and dependency arrows; the People View shows each team member's daily capacity across all projects simultaneously, with color-coded heatmap pills that make over-allocation visible at a glance. AI auto-scheduling distributes unassigned tasks across the team respecting capacity, priorities, and dependency order — with a preview before committing. Drag a task bar and dependent tasks cascade automatically.

Calendar closes the loop. Task deadlines and project milestones appear on the calendar automatically. External calendars from Google, Outlook, and iCloud sync in one place, with smart conflict detection that surfaces scheduling problems before they cause missed commitments. Team scheduling and availability views let leads coordinate time without back-and-forth.

Used as a stack, these four apps form a complete operating model: individual accountability meets project structure, meets capacity planning, meets calendar-driven delivery — all without exports, without integrations to maintain, and without a version of the truth locked in someone else's spreadsheet.